What is a Waste Reason in Okya?
A Waste Reason is a classification used to record and track why inventory was removed, discarded, or consumed within the business.
Creating clear Waste Reasons helps improve accuracy in:
Stock adjustments
Waste reporting
Cost control
Internal consumption tracking
Compliance and operational audits
Waste Reasons ensure that every reduction in inventory, whether spoiled, expired, damaged, or used internally, is properly categorized for reporting across stores, warehouses, and franchise locations.
The elements for Waste Reasons are defined below.
Element | Description |
Name (required) | The official name of the waste reason (e.g., Expired Inventory, Damaged Goods, Staff Meal). This is used when staff record waste entries. |
Code (required) | A unique identifier used internally to classify the waste reason (e.g., EXPIRED, DAMAGED, STAFF-MEAL). Codes ensure consistency across all locations. |
Description | A brief explanation of the waste reason, for example: “Stock discarded after reaching expiration or best-before date.” This helps staff select the correct category. |
Enabled | A toggle that activates or deactivates the waste reason. Disabled reasons will not appear during waste entry creation. |
Visible | Determines whether the waste reason is visible to internal users. Useful when restricting sensitive waste reasons or testing setups. |
How to Create and Configure Waste Reasons in Okya
1. Introduction
You will learn to set the name, code, description, and enable visibility for internal use.
2. Navigate to Settings
Click the Settings menu to access configuration options.
3. Open Waste Reasons Section
Click Waste Reasons to manage waste reason entries.
4. Start New Waste Reason
Click New waste reason to begin creating a new entry.
5. Enter Waste Reason Name
Enter your waste reason name, such as Expired Inventory.
6. Enter Waste Reason Code
Enter your waste reason code, such as EXPIRED.
7. Enter Waste Reason Description
Enter a description like, "Stock discarded after reaching expiration or best-before date."
8. Click Toggle to Enable Waste Reason
Click the toggle button to confirm the activation
9. Make Waste Reason Visible
Click the toggle button to make Waste Reason Visible
10. Save Waste Reason
Click Save to finalize and store the new waste reason.
You have successfully created a Waste Reason in Okya by setting its name, code, description, and enabling visibility for internal use. This configuration helps track and manage waste effectively within your system.